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Such files are saved using an extra X letter in their extension. However, it can still save documents in the old format, which is compatible with previous versions. Alternatively, Microsoft has made available a free add-on known as the Microsoft Office Compatibility Pack that lets OfficeXP, and open, edit, and save documents created under the newer format.
However, due to legal objections from Adobe SystemsOffice originally did not offer PDF support out of the box, but rather as a separate free download. This is part of Service Pack 2 and prior to that, was available as a free plug-in in a separate download. OpenDocument software Microsoft backs an open-source effort to support OpenDocument in Officeas well as earlier versions up to Officethrough a converter add-in for Word, Excel and PowerPoint, and also a command-line utility.
Peter Amstein and the Microsoft Office team are reluctant to make liberal use of extension mechanisms, even though provided in ODF 1. They want to avoid all appearance of an embrace-extend attempt. User assistance system[ edit ] In Microsoft Officethe Office Assistants were eliminated in favour of a new online help system.
One of its features is the extensive use of Super Tooltips, which explain in about one paragraph what each function performs. Some of them also use diagrams or pictures. These appear and disappear like normal tooltips, and replace normal tooltips in many areas.
The Help content also directly integrates searching and viewing Office Online articles. SharePoint[ edit ] Microsoft Office includes features geared towards collaboration and data sharing.
As such, Microsoft Office features server components for applications such as Excel, which work in conjunction with SharePoint Servicesto provide a collaboration platform.
Excel server exposes Excel Services, which allows any worksheet to be created, edited and maintained via web browsers. It features Excel Web Access, the client-side component which is used to render the worksheet on a browser, Excel Calculation Service which is the server side component which populates the worksheet with data and perform calculations, and Excel Web Services that extends Excel functionalities into individual web services.
SharePoint can also be used to host Word documents for collaborative editingby sharing a document. SharePoint can also be used to hold PowerPoint slides in a Slide Library, from which the slides can be used as a formatting template. It also notifies users of a slide automatically in case the source slide is modified.
Also by using SharePoint, PowerPoint can manage shared review of presentations.
Any SharePoint hosted document can be accessed from the application which created the document or from other applications such as a browser or Microsoft Office Outlook. Groove[ edit ] Microsoft Office also includes Groove, which brings collaborative features to a peer-to-peer paradigm.
Groove can host documents, including presentations, workbooks and others, created in Microsoft Office application in a shared workspace, which can then be used in collaborative editing of documents.
Groove can also be used in managing workspace sessions, including access control of the workspace. To collaborate on one or more documents, a Workspace must be created, and then those who are to work on it must be invited. Any file shared on the workspace are automatically shared among all participants.
The application also provides real-time messaging, including one-to-one as well as group messaging, and presence features, as well as monitoring workspace activities with alerts, which are raised when pre-defined set of activities are detected. Groove also provides features for conflict resolution for conflicting edits.
Schedules for a collaboration can also be decided by using a built-in shared calendar, which can also be used to keep track of the progress of a project.
However, the calendar is not compatible with Microsoft Outlook. The Document Theme defines the colors, fonts and graphic effects for a document. Almost everything that can be inserted into a document is automatically styled to match the overall document theme creating a consistent document design.
The new Office Theme file format. Similar themes are also available for data reports in Access and Project or shapes in Visio. Quick Styles are galleries with a range of styles based on the current theme.
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